Induction plan checklist (with examples) |
Key questions |
Suggestions |
What is the purpose of the induction programme? |
- to set the scene for students
- to help the student navigate the rules and expectations of the workplace, the various relationships, protocols, values, and the policies and procedures
- to mirror the employer’s usual induction process
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When will it take place? |
- the induction should take place before the student starts their placement – at the latest, on day one or week one of the placement
- the provider may want to arrange a pre-induction meeting for the student so they can meet their placement supervisor and team – aspects of this can be done remotely
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Who plans it? |
- the employer, for example, the placement supervisor
- employers may have an HR team, learning and development team or site manager that can help plan the induction
- providers can make sure that a student’s relative inexperience and potential vulnerability are considered
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What resources are there? |
- induction plan checklist
- specific e-learning courses
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What does it include and how? |
- a team meeting
- organising job shadowing to help the student get to know the team
- specific staff, such as the health and safety manager or data protection officer, could be asked to talk to the student about their roles
- a daily work schedule for the upcoming few weeks
- working hours and patterns, start and finish times, hybrid working if required, and breaks.
- the employer’s policies for mobile phone and social media use, uniform and dress codes, sickness and absence procedures, wellbeing support and how to respond to bullying or inappropriate behaviour – this could be in the form of a new starter handbook
- health, safety and wellbeing at work, through an e-learning course or handbook
- safeguarding policies about remote working, processes, reporting arrangements and mandatory training
- information about the premises delivered during a tour of the building, including main access points for entering the building, the layout, emergency exits, toilets, changing rooms and lockers, kitchens, rest rooms and storerooms
- information and governance processes delivered through online training or handbook, including, security procedures, confidentiality and privacy (GDPR)
- remuneration, including travel allowances and car parking, placement payments and discounts, lunch arrangements, for example, is there a canteen
- values, behaviours and expectations
- medication/storage of medication
- prayer facilities
- emergency contact details – give the student a business card/contact details
- industry placement agreement
- process for making up missed placement hours
- what the student must do in case of sickness/domestic emergencies
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What are the health and safety requirements? |
- DBS status (if appropriate)
- health and safety officer contact details
- safeguarding protocols for remote working
- emergency evacuation procedures, for example, fire safety
- risk assessment
- prohibited areas/activities
- safety equipment
- hygiene standards
- first aid and mental health first aider (MHFA)
- accident reporting
- manual handling
- appropriate workwear/PPE
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What will the supervisor do? |
- explain how supervision will take place and how often
- lead the student on their learning journey
- explain the core business and how the student’s role fits into the organisation
- explains how to approach colleagues and customers
- explain where and when to take a break
- help the student develop their skills and confidence
- monitor the student’s performance and check learning objectives and goals are being met
- help the student navigate new experiences and emotions and cope with the workplace environment
- share first-hand knowledge and experience
- support the student’s learning and discuss future career opportunities, for example, the recruitment and selection process for jobs
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